JobFlow works live with Xero and Sage. Invoices, payments, deposits and credit notes go across on their own, and when a customer pays you there, the invoice is marked paid here too.
Job management software that keeps your accounts up to date, with nothing typed twice.
One plan. €59 a month.plus VAT · everything included · no add-ons
14-day free trial · Cancel anytime · No contracts · Setup included
JobFlow⇄Sage or Xero
JobFlow → your books
Invoices
Payments: card, bank transfer, cash
Deposits
Credit notes and voids
Your books → JobFlow
Payments recorded there: the invoice is marked paid and the reminders stop
Your customers, when you start
Your price list, when you start
Within about 15 minutes · Irish VAT rates mapped
Sound familiar?
Where the job and the books stop agreeing
Every invoice typed in twice
Raised on the job, then keyed into the accounts on a Sunday night. Every retype is a chance to get a figure or a VAT rate wrong.
“Did the Byrnes pay or not?”
The money landed in the bank and got ticked off in the accounts, but the job system still says unpaid, and the reminder goes out anyway.
A shoebox for the accountant
Year end means exporting, emailing and explaining. Your accountant wants clean books, not a spreadsheet and a story.
Set up once
Three steps, then you stop thinking about it
Connect once, bring what you have across, and from then on the job and the books stay in step by themselves.
1
Connect your package
Connect Sage Business Cloud Accounting or Xero once, from Settings. Choose which accounts invoices, card payments, bank transfers and cash land in.
connect → choose accounts
2
Bring your customers and price list across
JobFlow shows you what it will bring in before it does anything. Customers you already have are linked, not duplicated, and a customer import can be undone.
preview → bring them across
3
Work as normal, the books follow
Raise the invoice, take the deposit, get paid on the doorstep. It all goes across within about fifteen minutes, and a payment recorded in your accounts comes back.
invoice → paid → in the books
The machinery
What the sync does
Invoices go across on their own
Every invoice you raise goes into Sage or Xero within about fifteen minutes, with the customer found or created there first so nobody ends up in your books twice.
Payments both ways
Card payments, bank transfers and cash recorded in JobFlow go across. A payment you record in your accounts comes back: the invoice is marked paid and its reminders stop.
Deposits and credit notes too
Deposits, credit notes and voided invoices follow, so your accounts match what actually happened on the job, not just the tidy invoices.
Irish VAT, mapped
Each line's Irish VAT rate maps to your package's rate. On Xero, if the Irish rates aren't set up yet, JobFlow can create them for you.
Your customers and price list, brought across
Starting out? Bring your customers and your products and services across from Sage or Xero instead of typing them in. You see what's coming in before it does.
Safe while you try it
During your free trial the connection holds back, so practice invoices never reach your real books. When you go live, it sends only what you raise from then on.
The sync carries what you raise in JobFlow, so it starts with the invoice from the doorstep and the deposit taken on the quote. Your accountant still gets the one-click Accountant Pack and the export for the Return of Trading Details, the annual VAT breakdown every VAT-registered business in Ireland has to file; our guide to the year end for trade businesses covers what to hand over and when.
Straight answers
Xero and Sage questions, answered
Does JobFlow integrate with Xero?
Yes. JobFlow is a live two-way sync with Xero: invoices, payments, deposits, credit notes and voids go into Xero on their own, and an invoice paid in Xero is marked paid in JobFlow. You can also bring your customers and your price list across from Xero when you start.
Does JobFlow work with Sage?
Yes, with Sage Business Cloud Accounting, as a live two-way sync. Invoices, payments, deposits, credit notes and voids go across, and a payment recorded in Sage marks the JobFlow invoice paid and stops its reminders. Using Sage 50 on the desktop? JobFlow gives you an export file for that instead, with the Irish VAT rates mapped.
How quickly does an invoice appear in my accounts?
Within about fifteen minutes of raising it, and each invoice shows whether it got there. Nothing is sent twice: with Xero, JobFlow looks for the invoice number before sending, and with Sage, if it can't tell for certain whether something arrived, it stops and asks you rather than guess.
Will my practice invoices end up in my real books during the trial?
No. A business on its free trial connects with sending switched off, so nothing you try out reaches your accounts. When you go live, you start sending, and only what you raise from then on goes across.
Does JobFlow work with QuickBooks?
No. JobFlow connects to Xero and Sage, and has no QuickBooks connection or export file. If your books are in QuickBooks, that's worth knowing before you start.
Is the accounting connection an extra cost?
No. It's part of the one plan at €59 a month plus VAT, including two users, then €10 a month per extra user. No add-ons and no contracts.
The sync is the last step. Getting paid on the doorstep is the one before it.