Problems we solve for garden maintenance businesses
Juggling recurring rounds and one-off jobs
Weekly lawn cuts for some customers, a hedge trim for another, a full garden clearance next week. Keeping track of what's booked, what's recurring and what's a one-off gets out of hand fast.
Seasonal workload swings
Spring and summer are flat out with cuts, trimming and planting. Autumn brings leaf clearance. Winter slows right down. Managing your team's capacity across the year is a constant balancing act.
Chasing payments from regular customers
Your regulars assume they'll pay next time or at the end of the month. Without automated invoicing, you're left chasing money instead of doing the work.
Features built for garden maintenance businesses
Recurring & One-Off Scheduling
Set up weekly, fortnightly or monthly rounds for regular customers. Add one-off jobs like hedge trimming or garden clearances alongside them - all in one calendar.
Smart Route Ordering
Plan your rounds geographically. See all your properties on a map and build a smart route for each day - less time in the van, more time on site.
Customer & Property Management
Track every customer's property - access instructions, garden details, specific requirements. Your team sees it all on their phone before they arrive.
Mobile Invoicing
Invoice customers from your phone the moment the job is done. Put regulars on a care plan with autopay and plan invoices raise and charge themselves.
Partner Portal
Let property management companies or estate agents submit grounds maintenance requests and track progress through their own portal.
Photos & Job Records
Capture before-and-after photos of every property. Every visit is on record - useful for seasonal reviews and quoting additional work.
A season on a Garden Care Plan
March to October, one customer, zero chasing. Here's how a plan year runs.
The customer picks a plan
You define the tiers - fortnightly cuts, monthly tidy-ups, hedge trims included or extra. The customer accepts the terms and sets up autopay on their own plan page.
Visits appear in your calendar
From March, plan visits schedule themselves - capped by what the plan includes, so a wet week never turns into a free extra visit later.
Payments arrive without asking
Eight payments of €30, March to October, collected by card or SEPA. No end-of-month invoicing marathon, no 'I'll sort you next time'.
One-offs slot in alongside
A garden clearance or a power-wash books as a normal job next to the plan visits - quoted, scheduled and invoiced separately.
October: renewal sorts itself
Before the season ends, the customer gets a renewal reminder with next year's price stated. Your spring book fills itself in the autumn.
Care Plans
Seasonal billing built for garden rounds
Your work runs March to October - your billing can too. The customer sees exactly what they'll pay and when, and the payments collect themselves through the season.
- Bill only the months you work, or smooth it across the year
- Autopay by card or SEPA with smart retries (opt-in)
- Visits capped by the plan — you never over-deliver
- Renewal reminders before the new season, price stated
Garden Care Plan
€30/payment
8 payments of €30, Mar–Oct
Common questions
Blocked days never use up a plan visit. The visit reschedules and the customer's entitlement stays intact - nobody loses a cut they've paid for.
Yes. Every plan customer gets their own page - no login - showing visits completed and still to come, with your logo at the top.
No. Autopay is opt-in per business. You can run plans and collect payment your own way, then switch autopay on when you're ready.
Ready to simplify your garden maintenance business?
See how JobFlow works for garden maintenance businesses. 14-day free trial — card required, cancel anytime, no contracts.
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